PPT Content

Microsoft Office –Power Point

Power point isn’t just for Business Purpose.We can use it for class reports , for meeting agendas and wrap ups, and as till to spark ideas in a brainstorming session.


A full loaded slide includes at most six parts:

v The title which usually sits at the top of the slide

v Body text, the main part of the slide

v We can add charts, tablets, pictures etc.,

v If we display the date and time, it appears at the lower left corner of the slide.

v The footer appears at the bottom of the slide.

v When we decide to insert a slide number it appears in the lower –right corner.





PowerPoint is a presentation software that allows you to create dynamic slide shows. Slideshows can include animation, narration, images, videos, and much more.

Home tab

Click the new slide,select Blank Presentation and extent the slides by clicking enter button.

·         The Home tab gives you access to the most commonly used commands, including copy and pasteformatting, and the New Slide command. The Home tab is default whenever you open PowerPoint.



Insert tab

·        The Insert tab allows you to insert pictureschartstablesshapes, and videos, which can help you communicate information visually and add style to your presentation.

·        Table - Displays the Create Table dialog box. When you define your data as a table it makes it easier to sort, filter and apply formatting. Ctrl + T (Keyboard shortcut)


·        Pictures - Displays the Insert Picture dialog box allowing you to browse to a file.

·        Online Pictures - Find and insert pictures from a variety of online sources.


·        Shapes - Drop-Down. The drop-down contains the commands: Recently Used Shapes, Lines, Rectangles, Basic Shapes, Block Arrows, Equation Shapes, Flowchart, Stars and Banners and Callouts.

·        SmartArt - Displays the Choose a SmartArt Graphic dialog box which lets you choose from the following different types of smartart: List, Process, Cycle, Hierarchy, Relationship, Matrix, Pyramid, Picture and Office.com 


·        Clip Art - (Removed in 2013). Toggles the display of the Clip Art task pane to let you insert drawings, movies, sounds, photos etc.

·        charts
You can quickly display the Insert Chart dialog box by selecting your data and clicking on the dialog box launcher in the bottom right corner of the group. If a chart is active the Change Chart Type dialog is displayed.

·        Recommended Charts - Displays the Insert Chart dialog box (Recommended Charts tab).

·        Wordart- It gives the different styles and colour to the words.


Design Tab

·        The next tab in the Ribbon is the Design tab. This contains the basic slide formatting tools.






Page Setup

If you click on the Tables button, this menu will appear:.

This allows you to change basic page elements including silde sizes, orientation, and slide numbering.



The second button simply allows you to change the slide orientation quickly--from horizontal to vertical ("landscape" to "portrait").

Themes are an easy way to design a whole slide show. Every slide in the presentation will change to match the background, font, colors, and effects chosen for each theme.

To the right of the themes, you will note three menus:

Clicking on each of these will modify your theme. First, you can alter the basic colors of a theme

Second, you can change the fonts

And third, you can change the effects of objects in the theme.


Here, you can make quick changes to the background.

Clicking on "Background styles" lets you choose quickly from the styles.

If you click on "Format Background," you can choose far more detail about the slide background.


Custom Animation

Using Custom animation, we can arrange for top level bullet points to appear onscreen.,first followed one at a time by second –level bullets.we can have the title appear after the bullet points or have the character or words in the title appear in a specific sequences. To build a custom animation from the base level, remove any preset animation and start with a blank custom animation task pane.

By adding these effects our presentation looks brilliant.

Transition Effect

Powerpoint makes it easy to control what the user sees on the screen when we move from one slide to another.we can transition like wipes, dissolves etc.,

To set atransition for a single slide, select that slide and then choose slide show –slide transition. Select the slide for which the transition effect should be applied and select a transition effect.point makes it easy to control what the user sees on the screen when we move from one slide to another.we can transition like wipes, dissolves etc.,

To set atransition for a single slide, select that slide and then choose slide show –slide transition. Select the slide for which the transition effect should be applied and select a transition effect.if the same transition effect is to be applied for all the slide click apply to all slides. To see the effect of a transition select a transition and click play.

Slide show

There are several ways you can begin your presentation:

·         Click the Start From Beginning command on the Quick Access Toolbar, or press the F5 key at the top of your keyboard. The presentation will appear in full-screen mode.

Select the Slide Show view command at the bottom of the PowerPoint window to begin a presentation from the current slide.

Go to the Slide Show tab on the Ribbon to access even more options. From here, you can start the presentation from the current slide and access advanced presentation options.

Start Slide Show

These buttons allow you to choose how the slide show runs:

v From Beginning :  the slide show begins on slide 1.

v From Current Slide :  the normal setting: the slide show begins from the slide you are currently looking at.

v Custom Slide Show :  this allows you to choose which slides will be shown and which ones will not. This is in case you give a slide show, but you don't need all the slides.


Set Up

This section allows you to use some special features for the slide show.:
We will only take a look at two features:

v Set Up Slide Show: Here, you can use several useful options:

v Show Type do you want the show to appear full-screen, or in a window?

v Show Slides:  set up a custom show, choosing only a range of slides (e.g., 4-9), or selected slides (e.g., 3-5-9-12-13-16).

v Show Options:  you can set the show up so that it repeats instead of ending, or turn off narration or animations.

v Multiple Monitors:  If you have more than one monitor--for example, your computer shows one screen on your notebook computer, and a different screen on a TV set, you can control which screen has the slide show and which screen has your notes.

v Performance: increase the graphics performance, or choose a "resolution" (screen size) for the slides.

Record Narration:

v If your computer has a microphone, you can record a narration. This will allow you to record your part of the show, so the presenbtation can play without you. For example, you could give the PowerPoint file to a friend, and when they play it on your computer, your voice plays as audio and "give the presentation" for you. This can be used with automatic timings of animations and transitions.


This area is similar to the "Set Up Slide Show" dialog box; you can:

v Resolution: choose the screen size. A "higher" (or "bigger") number will mean the slide will seem bigger and have more detail, but might show more slowly. 640x480 is about the same quality as an ordinary TV. 1024x640 is closer to the "720p" type of Hi-Vision (HDTV) television. 1600x1000 is closest to the "1080i" or "1080p" type of HDTV.

v Show Presentation On: if you have more than one screen (e.g., notebook and TV) you can choose which screen will show the slide show full-screen.

v Use Presenter View: In "Presenter View," one screen (usually the TV or projector) will show the slides full-screen, while the other screen (the presenter's notebook screen) will show a special view including notes, as well as the previous and next slides.



View Tab

Presentation Views

The Views group gives you the ability to quickly switch between Normal or Master Page views of your publication.

Normal - Display the presentation in the normal working view.
Slide Sorter - Display the presentation in slide sorter view for fast slide rearranging.
Notes Page - Display the presentation in notes view for editing the speaker notes.
Slide Show - (Removed in 2011.
Reading View - (Added in 2011.

Master Views

This group was added in 2011.

Slide Master - (Moved in 2011). Displays the slide master letting you change the design and layout of the master slides.
Handout Master - (Moved in 2011). Displays the handout master allowing you to change the design and layout of the printed handouts.
Notes Master - (Moved in 2011). Displays the notes master.


Ruler - Toggles the display of the horizontal and vertical rulers.
Gridlines - Toggles the display of gridlines on the slides.
Message Bar - (Removed in 2010).
Guides - Toggles the display of guides on the slides



Zoom - Displays the "Zoom" dialog box.
Fit to Window -


Color - View the presentation in colour.
Grayscale - Displays the "Greysclae tab" (include link)
Black and White - (Pure Black and White in 2007).


New Window - Opens a new window containing a view of the current presentation. This group helps you manage several Publisher windows at once.

Arrange All - Tile all open windows side by side on the screen. Clicking this button will resize and move your currently open Publisher windows so that they are side by side.

Cascade - Cascade all the open windows so they overlap. the windows cascade from upper left to lower right.

Move Split - Move the splitters to separate the different parts of the window.
Switch Windows - Drop-Down. This pull down will show you all open Publisher windows and enable you to select and jump to any of those windows.



Macros - Button with Drop-Down.




PowerPoint shortcut keys for editing and formatting

The following keyboard shortcuts will save you time so you can edit and format in a snap!

v Ctrl + X – Cut the selected text, object, or slide

v Ctrl + C or Ctrl + Insert – Copy the selected text, object, or selected slide

v Ctrl + V or Shift + Insert – Paste the selected text, object, or slide

v Ctrl + Alt + V – Open the Paste Special dialog box

v Delete – Delete the selected text, object, or slide

v Ctrl + B – Toggle bold on the selected text

v Ctrl + I – Toggle italics on the selected text

v Ctrl + U – Add or remove underline to selected text

v Ctrl + E – Center align the selected text

v Ctrl + J – Justify the selected text

v Ctrl + L – Left align the selected text

v Ctrl + R – Right align the selected text

v Ctrl + T – Display the Font dialog box after text or object is selected

v Ctrl + K – Insert a hyperlink

v Ctrl + M – Insert a new slide

v Ctrl + D – Duplicate the selected object or a slide (for selecting a slide, you will first need to click on a slide thumbnail)