Microsoft
Office –Power Point
Power point isn’t just for Business Purpose.We
can use it for class reports , for meeting agendas and wrap ups, and as till to
spark ideas in a brainstorming session.
A full loaded slide includes at most six parts:
v The title which usually sits at the top of the
slide
v Body text, the main part of the slide
v We can
add charts, tablets, pictures etc.,
v If we display the date and time, it appears at
the lower left corner of the slide.
v The footer appears at the bottom of the slide.
v When we decide to insert a slide number it
appears in the lower –right corner.
PowerPoint is a presentation
software that allows you to create dynamic slide shows.
Slideshows can include animation, narration, images, videos, and much more.
Home
tab
Click the new slide,select Blank Presentation and
extent the slides by clicking enter
button.
·
The Home tab
gives you access to the most commonly used commands, including copy and
paste, formatting, and the New Slide command.
The Home tab is default whenever you open PowerPoint.
Insert tab
·
The Insert tab
allows you to insert pictures, charts, tables, shapes,
and videos, which can help you communicate information visually and
add style to your presentation.
·
Table - Displays
the Create Table dialog box. When you define your data as a table it makes it
easier to sort, filter and apply formatting. Ctrl + T (Keyboard shortcut)
·
Pictures - Displays the
Insert Picture dialog box allowing you to browse to a file.
·
Online Pictures - Find and insert pictures from a
variety of online sources.
·
Shapes - Drop-Down. The
drop-down contains the commands: Recently Used Shapes, Lines, Rectangles, Basic
Shapes, Block Arrows, Equation Shapes, Flowchart, Stars and Banners and
Callouts.
·
SmartArt - Displays
the Choose a SmartArt Graphic dialog box which lets you choose from the
following different types of smartart: List, Process,
Cycle, Hierarchy, Relationship, Matrix, Pyramid, Picture and Office.com
·
Clip Art - (Removed in
2013). Toggles the display of the Clip Art task pane to let you insert
drawings, movies, sounds, photos etc.
·
charts
You
can quickly display the Insert Chart dialog box by selecting your data and
clicking on the dialog box launcher in the bottom right corner of the group. If
a chart is active the Change Chart Type dialog is displayed.
·
Recommended Charts - Displays the Insert Chart dialog box
(Recommended Charts tab).
·
Wordart- It gives the different styles and colour to the words.
Design
Tab
·
The
next tab in the Ribbon is the Design tab. This contains the
basic slide formatting tools.
Page
Setup
If
you click on the Tables button, this menu will appear:.
This allows you to change basic
page elements including silde sizes, orientation, and
slide numbering.
The second button simply allows
you to change the slide orientation quickly--from horizontal to vertical
("landscape" to "portrait").
Themes are an easy way to design a whole
slide show. Every slide in the presentation will change to match the
background, font, colors, and effects chosen for each theme.
To the right of the themes, you
will note three menus:
Clicking on each of these will
modify your theme. First, you can alter the basic colors of a
theme
Second, you can change the fonts
And third, you can change
the effects of objects in the theme.
Background
Here, you can make quick changes to the
background.
Clicking
on "Background styles" lets you choose quickly from the styles.
If
you click on "Format Background," you can choose far more detail
about the slide background.
Animation
Custom
Animation
Using Custom animation, we can arrange for top level bullet points to appear
onscreen.,first followed one at a time by second
–level bullets.we can have the title appear after the
bullet points or have the character or words in the title appear in a specific
sequences. To build a custom animation from the base level, remove any preset
animation and start with a blank custom animation task pane.
By
adding these effects our presentation looks brilliant.
Transition
Effect
Powerpoint
makes it easy to control what the user sees on the screen when we move from one
slide to another.we can transition like wipes,
dissolves etc.,
To
set atransition for a single slide, select that slide
and then choose slide show –slide transition. Select the slide for which the transition effect
should be applied and select a transition effect.point
makes it easy to control what the user sees on the screen when we move from one
slide to another.we can transition like wipes,
dissolves etc.,
To
set atransition for a single slide, select that slide
and then choose slide show –slide transition. Select the slide for which the transition
effect should be applied and select a transition effect.if
the same transition effect is to be
applied for all the slide click apply to all slides. To see the effect of a transition select a
transition and click play.
Slide show
There are several ways
you can begin your presentation:
·
Click the Start From Beginning command on the Quick Access Toolbar, or
press the F5 key at the top of your keyboard. The presentation will
appear in full-screen mode.
Select
the Slide Show view command at the bottom of the PowerPoint
window to begin a presentation from the current slide.
Go
to the Slide Show tab on the Ribbon to access even more
options. From here, you can start the presentation from the current
slide and access advanced presentation options.
Start
Slide Show
These
buttons allow you to choose how the slide show runs:
v From Beginning
: the slide show begins on slide 1.
v From Current Slide
: the normal setting: the slide show begins from the slide
you are currently looking at.
v Custom Slide Show
: this allows you to choose which slides will be shown and
which ones will not. This is in case you give a slide show, but you don't need
all the slides.
Set
Up
This section allows you to use some special features for the slide show.:
We will only take a look at two features:
v Set Up Slide Show: Here,
you can use several useful options:
v Show Type: do you want the
show to appear full-screen, or in a window?
v Show Slides: set up a custom
show, choosing only a range of slides (e.g., 4-9), or selected slides (e.g.,
3-5-9-12-13-16).
v Show Options: you can set the
show up so that it repeats instead of ending, or turn off narration or
animations.
v Multiple Monitors: If you have more than one monitor--for
example, your computer shows one screen on your notebook computer, and a
different screen on a TV set, you can control which screen has the slide show
and which screen has your notes.
v Performance: increase the graphics performance, or choose a
"resolution" (screen size) for the slides.
Record Narration:
v If your computer has a
microphone, you can record a narration. This will allow you to record your part
of the show, so the presenbtation can play without
you. For example, you could give the PowerPoint file to a friend, and when they
play it on your computer, your voice plays as audio and "give the
presentation" for you. This can be used with automatic timings of
animations and transitions.
Monitors
This area is similar to the "Set Up Slide
Show" dialog box; you can:
v
Resolution: choose the screen size. A "higher" (or
"bigger") number will mean the slide will seem bigger and have more
detail, but might show more slowly. 640x480 is about the same quality as an
ordinary TV. 1024x640 is closer to the "720p" type of Hi-Vision
(HDTV) television. 1600x1000 is closest to the "1080i" or
"1080p" type of HDTV.
v
Show Presentation On: if you have more than one screen (e.g.,
notebook and TV) you can choose which screen will show the slide show
full-screen.
v
Use Presenter View: In "Presenter View," one screen
(usually the TV or projector) will show the slides full-screen, while the other
screen (the presenter's notebook screen) will show a special view including
notes, as well as the previous and next slides.
View Tab
Presentation
Views
The Views group
gives you the ability to quickly switch between Normal or Master
Page views of your publication.
Normal - Display the
presentation in the normal working view.
Slide Sorter - Display the
presentation in slide sorter view for fast slide rearranging.
Notes Page - Display the
presentation in notes view for editing the speaker notes.
Slide Show - (Removed in 2011.
Reading View - (Added in 2011.
Master
Views
This group was added in 2011.
Slide Master - (Moved in 2011).
Displays the slide master letting you change the design and layout of the
master slides.
Handout Master - (Moved in
2011). Displays the handout master allowing you to change the design and layout
of the printed handouts.
Notes Master - (Moved in 2011).
Displays the notes master.
Show
Ruler - Toggles the display of the horizontal and vertical
rulers.
Gridlines - Toggles the display of gridlines on the slides.
Message Bar - (Removed in 2010).
Guides - Toggles the display of guides on the slides
Zoom
Zoom -
Displays the "Zoom" dialog box.
Fit to Window -
Color/Grayscale
Color - View the presentation in colour.
Grayscale - Displays the "Greysclae
tab" (include link)
Black and White - (Pure Black and White in 2007).
Window
New Window -
Opens a new window containing a view of the current presentation. This group
helps you manage several Publisher windows at once.
Arrange All -
Tile all open windows side by side on the screen. Clicking this button will
resize and move your currently open Publisher windows so that they are side by
side.
Cascade -
Cascade all the open windows so they overlap. the
windows cascade from upper left to lower right.
Move Split -
Move the splitters to separate the different parts of the window.
Switch Windows - Drop-Down. This pull down will show you all open
Publisher windows and enable you to select and jump to any of those windows.
Macros
Macros - Button with Drop-Down.
PowerPoint shortcut keys for editing and formatting
The following keyboard shortcuts will save you
time so you can edit and format in a snap!
v Ctrl + X – Cut the
selected text, object, or slide
v Ctrl + C or Ctrl +
Insert – Copy the selected text, object, or selected slide
v Ctrl + V or Shift +
Insert – Paste the selected text, object, or slide
v Ctrl + Alt + V – Open
the Paste Special dialog box
v Delete – Delete the
selected text, object, or slide
v Ctrl + B – Toggle bold
on the selected text
v Ctrl + I – Toggle
italics on the selected text
v Ctrl + U – Add or remove
underline to selected text
v Ctrl + E – Center align
the selected text
v Ctrl + J – Justify the
selected text
v Ctrl + L – Left align
the selected text
v Ctrl + R – Right align
the selected text
v Ctrl + T – Display the
Font dialog box after text or object is selected
v Ctrl + K – Insert a
hyperlink
v Ctrl + M – Insert a new
slide
v Ctrl + D – Duplicate the
selected object or a slide (for selecting a slide, you will first need to click
on a slide thumbnail)